Privacy Policy
1. Introduction
1.1 SpeedSheet, a trading name of Oxford Data Processes, is committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner. This privacy policy explains how we collect, use, and protect your personal data when you use our services.
1.2 By using our services, you agree to the collection and use of information in accordance with this policy.
2. Data We Collect
2.1 We collect various types of personal data directly from users and sometimes from third parties to provide and improve our services. This includes:
Personal Identification Information: Name, email address, phone number, and other contact details.
Payment Information: Credit card details, billing address, and other payment-related information.
Technical Data: IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our services.
Usage Data: Information about how you use our website, products, and services.
Communications Data: Information contained in or relating to any communication that you send to us or send through our website, including metadata associated with the communication.
3. How We Use Your Data
3.1 We use the data we collect for the following purposes:
To Provide and Improve Our Services: Using your data to provide the services you have requested and to improve the quality and functionality of our services.
To Process Payments: Using your payment information to process transactions and manage billing.
To Communicate With You: Using your contact information to send administrative information, updates, and marketing communications.
To Ensure Security: Using your data to monitor and enhance the security of our website and services.
To Comply With Legal Obligations: Using your data to comply with applicable laws, regulations, and requests from governmental agencies.
4. Legal Basis for Processing Your Data
4.1 We process your personal data based on the following legal grounds:
Performance of a Contract: Processing necessary to perform a contract with you or to take steps at your request before entering into a contract.
Consent: Processing based on your consent, which you can withdraw at any time.
Legitimate Interests: Processing necessary for our legitimate interests, such as improving our services, provided that such interests are not overridden by your rights and interests.
Legal Obligations: Processing necessary to comply with legal obligations.
5. Data Sharing and Disclosure
5.1 We do not share, sell, or rent your personal data to third parties.
6. Data Storage
6.1 We store data based on the preferences of our clients, either in cloud services or on their on-site servers.
6.2 We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected and to comply with legal, accounting, or reporting requirements.
7. Data Security
7.1 We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, use, alteration, and destruction.
7.2 While we strive to protect your personal data, we cannot guarantee its absolute security.
8. Your Data Protection Rights
8.1 Under GDPR, you have the following rights:
Access: You have the right to request copies of your personal data.
Rectification: You have the right to request correction of any inaccurate or incomplete data.
Erasure: You have the right to request deletion of your personal data under certain conditions.
Restriction of Processing: You have the right to request restriction of processing your personal data under certain conditions.
Data Portability: You have the right to request that we transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
Object to Processing: You have the right to object to the processing of your personal data under certain conditions.
9. Exercising Your Rights
9.1 If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at jake@speedsheet.co.uk.
10. Cookies
10.1 Our website uses cookies to collect information and improve your experience. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies.
11. Third-Party Links
11.1 Our website may contain links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.
12. Changes to This Privacy Policy
12.1 We keep our privacy policy under regular review and place any updates on this web page. This privacy policy was last updated on 12/06/2024.
13. Contact Information
13.1 If you have any questions about our privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.
Email: jake@speedsheet.co.uk
Address: Union House, 111 New Union Street, Coventry, West Midlands, United Kingdom, CV1 2NT